Board Activities and Meetings
Approved Resolutions | Special Meeting of the ICANN Board | 20 June 2023
1. Main Agenda
a. ICANN80 Contract Decision
Whereas, ICANN intends to hold its second Public Meeting of 2024 in the Africa region.
Whereas, selection of the Kigali, Rwanda location adheres to the geographic rotation guidelines established by the Meeting Strategy Working Group.
Whereas, ICANN organization has completed a thorough review of the venue and hotels and finds the ones in Kigali, Rwanda to be suitable.
Whereas, both ICANN organization and the Board Finance Committee have recommended that the Board authorize the Interim President and CEO, or her designee(s), to enter into and make disbursement in furtherance of contracts for the June 2024 ICANN Public Meeting in Kigali, Rwanda.
Resolved (2023.06.20.01), the Board authorizes the Interim President and CEO, or her designee(s), to engage in and facilitate all necessary contracting and disbursements for the host venue for the June 2024 ICANN Public Meeting in Kigali, Rwanda in an amount not to exceed [Redacted – Confidential Negotiation Information].
Resolved (2023.06.20.02), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5(b) of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
Rationale for Resolutions 2023.06.20.01 – 2023.06.20.02
As part of ICANN's Public Meeting strategy, ICANN seeks to host a meeting in a different geographic region (as defined in the ICANN Bylaws) three times a year. ICANN80 is scheduled for 10-13 June 2024. Following a search and evaluation of available venues, the organization identified Kigali, Rwanda as a suitable location for the ICANN Public Meeting.
The organization performed a thorough analysis of the available locations and prepared a paper to identify those that met the Meeting Location Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Kigali, Rwanda as the location for ICANN80. Selection of this Africa location adheres to the geographic rotation guidelines established by the Meeting Strategy Working Group.
The Board Finance Committee (BFC) has carried out its standard due diligence in reviewing the proposed Board decision to recommend approval to the Board. As part of this diligence, the BFC has reviewed the financial risks associated with the proposed decision and the information provided by the org on the measures in place to mitigate those risks. The BFC has found these financial risks and the mitigation in place reasonable and acceptable.
The Board has reviewed the organization's briefing for the costs of hosting the meeting in Kigali, Rwanda and agrees with the BFC's recommendation that the proposal met the significant factors of the Meeting Location Selection Criteria, as well as the related costs for the facilities selected, for the June 2024 ICANN Public Meeting.
ICANN conducts Public Meetings in support of its mission to ensure the stable and secure operation of the Internet's unique identifier systems and acts in the public interest by providing free and open access to anyone wishing to participate, either in person or remotely, in open, transparent, and bottom-up, multistakeholder policy development processes.
There will be a financial impact to ICANN in hosting the meeting and providing travel support as necessary, as well as to the community in incurring costs to travel to the meeting. However, such impact would be faced regardless of the location and venue of the meeting.
This action will have no impact on the security or the stability of the Domain Name System.
This is an Organizational Administrative function that does not require public comment.
Published on 22 June 2023