To the ICANN Board and the Community:
On 12
September 2003, the ICANN Board discussed and resolved to propose
for comment certain non-substantive corrective revisions to the Bylaws, as last amended
26 June 2003. These revisions are designed to 1) allow additional flexibility
in the timing and scheduling of ICANN’s annual meeting, and, in
particular, to allow ICANN’s 2003 annual meeting to be held in Carthage,
Tunisia, 27-31 October 2003 and 2) calculate certain time periods under
the Bylaws in “business days” rather than “calendar
days.”
The following revisions to the bylaws are proposed, to be considered
for adoption at the Board's next meeting currently scheduled for 13 October
2003. Deleted text is shown in strikeout type;
added text is underlined.
Please forward any comments on the following proposed revisions to <icann-secretary@icann.org>
by no later than 10 October 2003.
Respectfully submitted,
ICANN Staff
ARTICLE III: TRANSPARENCY
Section 5. MINUTES AND PRELIMINARY REPORTS
1. [……….]
2. No later than five (5) business days
after each meeting (as calculated by local
time at the location of ICANN’s principal office),
any actions taken by the Board shall be made publicly available in a
preliminary report on the Website; provided, however, that any actions
relating to personnel or employment matters, legal matters (to the extent
the Board determines it is necessary or appropriate to protect the interests
of ICANN), matters that ICANN is prohibited by law or contract from
disclosing publicly, and other matters that the Board determines, by
a three-quarters (3/4) vote of Directors present at the meeting and
voting, are not appropriate for public distribution, shall not be included
in the preliminary report made publicly available. For any matters that
the Board determines not to disclose, the Board shall describe in general
terms in the relevant preliminary report the reason for such nondisclosure.
3. No later than the day after the date on which they are formally approved
by the Board (or, if such day is not a business
day, as calculated by local time at the location of ICANN’s principal
office, then the next immediately following business day),
the minutes shall be made publicly available on the Website; provided,
however, that any minutes relating to personnel or employment matters,
legal matters (to the extent the Board determines it is necessary or
appropriate to protect the interests of ICANN), matters that ICANN is
prohibited by law or contract from disclosing publicly, and other matters
that the Board determines, by a three-quarters (3/4) vote of Directors
present at the meeting and voting, are not appropriate for public distribution,
shall not be included in the minutes made publicly available. For any
matters that the Board determines not to disclose, the Board shall describe
in general terms in the relevant minutes the reason for such nondisclosure.
ARTICLE VI: BOARD OF DIRECTORS
Section 13. ANNUAL MEETINGS
Annual meetings of ICANN shall be held for the purpose of electing Officers
and for the transaction of such other business as may come before the
meeting. Each annual meeting shall be held during the fourth quarter of the calendary year. The annual meeting shall be held at the principal office of ICANN. The annual meeting shall be open to the public. for ICANN shall
be held at the principal office of ICANN, or any other appropriate place
of the Board’s time and choosing, provided such annual meeting is
held within 14 months of the immediately preceding annual meeting.
If the Board determines that it is practical, the annual meeting should
be distributed in real-time and archived video and audio formats on the
Internet.
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15-Oct-2003
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